Software for fleet operators who want spend reconciled before drivers are back in the cab.
Receipts matched from the same threads drivers already use every day
Card spend reconciled with clear limits and merchant controls across the fleet
Fuel tax packets that assemble miles and gallons state by state
One card, one message thread, and a packet you can file from
Receipts matched from the same threads drivers already use every day
Card spend reconciled with clear limits and merchant controls across the fleet
Fuel tax packets that assemble miles and gallons state by state
One card, one message thread, and a packet you can file from
Why Spartan Stack exists
Card controls, receipt matching, and exception review that keep fleet books clean without a second full-time clerk
Drivers pay on the card. Receipts land in the thread they already use. Matches, line items, and fuel tax records build before the next shift.
Live spend visibility gives ops and finance the same picture so limits and exceptions get handled before close
Every swipe, every receipt, every state. Accounted for before the truck is back in the yard.
Four steps from the pump to a clean close
Spartan Stack sits between the card, the driver, and your finance team, so spend is controlled up front and reconciled as it happens.
Set the controls
Issue fleet cards with merchant, category, and daily limits per driver or per truck.
Capture in the thread
Drivers send the receipt photo in the message thread they already use, and it is matched to the card charge.
Review the exceptions
Anything outside policy or missing a receipt lands in one queue for finance to clear before month-end.
File the packet
Miles and gallons roll up state by state into a fuel tax packet your team can file from.
Controls that fit how fleets actually run
Built for dry van, reefer, and bulk fleets alike
Regional carriers and private fleets reconcile card spend, clear exception queues, and file fuel tax with one stack instead of scattered spreadsheets
Owner-operators send pump tickets from their own phones, and the back office gets matched charges and flagged exceptions without chasing paper
Long-haul dry van fleets set per-truck limits, match every pump ticket, and get state fuel tax packets built from card and mileage data
Reefer and food-haul fleets get receipt match and fuel tax packets without inventing a second process for cold-chain stops
Live spend visibility from card swipe to matched receipt
Ready to reconcile fleet spend without the chase
