Fleet services built around card spend and receipts
Four capabilities that close the loop on fleet spend
Put the rules on the card, not in a memo
Issue a card for every driver and decide where it works before the first fuel stop. Merchant, category, and spend limits keep purchases on plan, and a card can be frozen the moment plans change.
- Per-driver cards with their own limits
- Merchant and category restrictions
- Freeze or unfreeze a card at any time
Receipts arrive in the message thread
Drivers snap a photo of the receipt and send it over SMS or WhatsApp, in the thread they already use. Spartan Stack matches it to the card charge so nobody is chasing paper at month end.
- SMS and WhatsApp photo receipts
- Matched to the card charge automatically
- No new app for drivers to learn
Outliers land in one queue, with context
Charges that don't add up are flagged for review. Gallons-vs-miles checks and over-limit prompts surface the outliers, and notes stay attached so finance can clear them before close.
- Gallons-vs-miles checks
- Over-limit prompts
- Notes and a shared review queue
Miles and gallons by state, ready to file from
The same card and receipt data rolls up into state-by-state miles and gallons. Export the packet to a file instead of rebuilding spreadsheets every filing period.
- Miles and gallons broken out by state
- Export to file
- Built from data you already captured
From first card to a filed packet
Four steps, one record. Every charge, receipt, and flag stays connected from the fuel stop to the fuel tax file.
Issue cards and set limits
Give each driver a card and set merchant, category, and spend limits before they roll.
Drivers fuel and text the receipt
A photo over SMS or WhatsApp is all it takes. The receipt is matched to the card charge.
Review the exceptions
Gallons-vs-miles and over-limit flags land in one queue, with notes, ready for finance.
Export fuel tax packets
Miles and gallons by state roll up into a packet you can export to file.
Built for the fleets that keep freight moving
Whether you run a handful of trucks or a regional network, the same controls, receipt matching, and fuel tax records scale with you.
What changes when spend, receipts, and records live together
Ops, drivers, and finance work from the same record instead of three disconnected ones.
Spend stays inside the lines
Limits by merchant, category, and card mean the rules are enforced at the pump, not after the statement.
Receipts come to you
Drivers send photos in the thread they already use, so paper stops piling up in cabs and glove boxes.
A calmer month-end close
Outliers are flagged and noted in one queue instead of scattered across screenshots and inboxes.
Fuel tax data, already organized
Miles and gallons by state build up as you go, ready to export when it is time to file.
Control without micromanaging
Freeze a card when plans change and adjust limits per driver without collecting cards back.
One stack for ops and finance
Card controls, receipt matching, exception review, and fuel tax packets in one place.
Fleet card controls, receipt matching in the threads drivers already use, exception review queues, and fuel tax packets ready to file.
Yes. Starter, Fleet, and Command scale with card volume so smaller teams get the same receipt matching and exception workflows.
Pricing is transparent by plan. You see card volume, receipt matching, and fuel tax packet capacity upfront. Email support@spartanstack.com if you need a walkthrough.
Drivers send receipts in the messaging thread they already use. Spartan Stack matches them to card spend so finance reviews exceptions instead of chasing paper.
Assembled records from matched fleet card spend so your team can file fuel tax without rebuilding the period from spreadsheets.
Activate at checkout, open your Spartan workspace, and start matching receipts. Questions go to support@spartanstack.com.
Put fleet spend on rails
See plans on the pricing page, or talk with our team about your fleet, your cards, and your fuel tax workflow.
