Fleet spend control for regional carriers
Many drivers, several terminals, multi-state corridors. Spartan Stack ties every card swipe to a receipt and a state line, so the weekly close stops being a chase.
Spend spreads out faster than the paperwork
Regional operations put cards in a lot of hands across a lot of places. The back office usually finds out last.
Many drivers, many terminals
Cards move between shifts and yards. Knowing who fueled where takes phone calls instead of a report.
Multi-state corridors
Runs cross state lines every day, so fuel and miles have to be split by state for fuel tax reporting.
The receipt chase at close
Pump tickets sit in cabs, glove boxes and camera rolls until someone asks for them at month end.
One rule for every lane
A flat limit either blocks a legitimate stop or lets off-route spend slide through.
Four pillars, set up for regional carriers
The same product for every fleet, configured around terminals, corridors and a lot of drivers.
Card controls
Merchant, category and daily limits per driver or terminal, so each lane gets rules that fit it.
Receipts in the thread
Drivers send a photo of the pump ticket in the SMS or WhatsApp thread they already use. No new app.
Exception review
Gallons-vs-miles, over-limit and missing-receipt prompts land in one queue for the office to review.
Fuel tax packets
Miles and gallons by state roll up into a packet your team reviews and files.
From the pump to the packet
Five steps, most of them automatic. Drivers do one thing: send the photo.
Card swipe
The driver fuels on a card with limits already set.
Receipt photo in thread
A photo of the ticket goes into the SMS or WhatsApp thread.
Auto-match
The receipt is matched to its card transaction.
Exception review
Gallons-vs-miles, over-limit and missing-receipt flags get a second look.
Fuel tax packet
Miles and gallons by state feed a packet your team files.
Every terminal, every driver, one reconciled view of fleet spend.
Short answers for regional carriers
Anything else, the pricing page lays out plans and what each one includes.
Can limits differ by driver or terminal?
Yes. Merchant, category and daily limits can be set to match how each driver or group runs.
Do drivers need to install an app?
No. Receipts come in as photos through the SMS or WhatsApp thread drivers already use.
What happens when a receipt is missing?
The transaction stays unmatched and shows up in exception review with a missing-receipt prompt.
Does Spartan Stack file our fuel tax return?
No. It assembles a packet of miles and gallons by state. Your team reviews it and files.
Other industries we serve
Same four pillars, tuned to how each kind of fleet runs.
Put every terminal on the same page
Start at checkout, or compare plans on the pricing page first.
