Fleet spend control for reefer and food haul
Two fuel tanks, tight delivery windows and stops that go beyond the pump. Spartan Stack keeps reefer spend readable and every receipt matched.
Cold chain adds costs that don’t look like fuel
Temperature-controlled freight carries its own spend. Most of it happens fast, at the pump or the dock, and the paper trail is the first thing to slip.
Reefer fuel vs tractor fuel
The reefer unit burns fuel on its own. When both land on the same card, gallons-vs-miles checks get muddy fast.
Cold-chain stops
Fuel stops get planned around delivery windows and product temperature, not always around the usual merchant.
Food-grade washouts
Trailer washouts between loads are a real, recurring cost that needs a receipt like any other.
Lumper fees
Unloading fees get paid at the dock, often in a hurry, and the slip tends to go missing.
Four pillars, set up for reefer and food haul
The same product for every fleet, configured around reefer fuel, dock costs and delivery windows.
Card controls
Allow the categories food haul actually uses, like fuel, washouts and dock fees, with daily limits that fit the run.
Receipts in the thread
Pump tickets, washout receipts and lumper slips go in as photos in the driver’s SMS or WhatsApp thread.
Exception review
Gallons-vs-miles flags are prompts for a second look, useful when reefer fuel shares a card with the tractor.
Fuel tax packets
Miles and gallons by state are pulled into a packet for your team to review and file.
From the pump to the packet
Five steps, most of them automatic. Drivers do one thing: send the photo.
Card swipe
The driver pays for fuel, a washout or a dock fee on a card with limits set.
Receipt photo in thread
A photo of the ticket or slip goes into the SMS or WhatsApp thread.
Auto-match
The receipt is matched to its card transaction.
Exception review
Gallons-vs-miles, over-limit and missing-receipt flags get a second look.
Fuel tax packet
Miles and gallons by state feed a packet your team files.
Cold chain on the road. Clean records in the office.
Short answers for reefer and food haul
Anything else, the pricing page lays out plans and what each one includes.
Can we see reefer fuel separately from tractor fuel?
Yes. Reefer fills can be tagged apart from tractor fills, so each shows up on its own line and gallons-vs-miles checks run on tractor fuel only.
Will a gallons-vs-miles flag stop a driver at the pump?
No. Exception flags are prompts for the office to review, not a verdict. Card limits are what control spend at the point of sale.
Can lumper and washout receipts come in the same way?
Yes. Drivers send a photo in the same SMS or WhatsApp thread they use for fuel tickets.
Who files the fuel tax return?
You do. Spartan Stack builds the packet of miles and gallons by state that your team reviews and files.
Other industries we serve
Same four pillars, tuned to how each kind of fleet runs.
Keep the cold chain’s receipts as tight as its temps
Start at checkout, or compare plans on the pricing page first.
