Harbor Line Logistics puts limits on every truck
Shared cards, short runs, no clear owner
Harbor Line moves containers between port terminals, rail ramps and nearby warehouses, often four or five turns a day per truck. A handful of shared fuel cards rode in whichever truck needed them, and charges showed up at fuel stops, truck stops and terminal-area stores alike.
When a charge looked wrong, nobody could say which driver made it. The cards had no merchant or daily limits, so a stray purchase only got caught after the statement arrived, if it got caught at all.
One card per driver, limits per truck
One card per driver
Every driver carries their own card, so each charge is tied to a name and a truck the moment it posts.
Merchant and category limits
Cards only work at fuel merchants and approved stops near the terminals and ramps Harbor Line serves. Other categories get declined at the pump.
Daily caps sized to the run
Daily limits are set per truck based on its normal turns, so a port shuttle and a longer regional truck each get a cap that fits. Anything over the cap is declined and flagged for a quick look.
Every charge has a driver and a truck
Declines and flags reach the office with the driver, truck and location attached. Instead of guessing who had the shared card, they make one call and move on.
Every swipe carries a name and a truck, across every terminal and ramp.
Drivers keep one card, and the limits follow the truck they're assigned that day.
Merchant and daily limits stop most out-of-policy purchases at the pump instead of on the statement.
Fleet cards, receipts, and fuel tax: FAQ
Card controls for drivers, receipt matching from messaging, exception review for finance, and fuel tax packets built from matched spend.
No. Plans scale with card volume so smaller fleets get receipt matching and exception queues without enterprise overhead.
Starter, Fleet, and Command are clear by card volume and features. No surprise surcharges. Ask support@spartanstack.com for details.
Set where and how drivers spend, then reconcile against matched receipts so exceptions surface early, not after the period closes.
Unmatched or flagged spend lands in a queue for finance to clear: missing receipts, odd merchants, or policy breaks, before fuel tax packets are assembled.
Email support@spartanstack.com for onboarding, receipt matching, exceptions, or fuel tax packet questions.
