Limits that match how trucks run
Card controls let you set merchant, category, and daily limits per driver or per truck. Set them too loose and they do nothing. Set them too tight and a driver is stuck at a pump at 2 a.m. calling dispatch. The goal is rules that block the obvious and allow the normal.
Start with categories
Fuel stations and truck stops cover most legitimate spend. Allow those, and decline categories that never belong on a fuel card. That removes a lot of noise before anyone reviews a single transaction.
Rules worth setting first
- Fuel and truck stop categories allowed
- A daily limit sized to the tank, not the week
- Per-truck limits that fit the lanes each truck runs
- A clear way to raise a limit fast
Leave room for layovers
Drivers on long runs need a shower, a meal, or a spot to park. If your rules decline those, drivers either pay out of pocket or stop trusting the card. Allow the truck stop category and cap it with a daily limit instead of blocking it.
Adjust from real declines
Every decline tells you something. If the same legitimate stop keeps getting blocked, loosen that rule. If nothing is ever declined, the limit may be too loose to matter. Review declines weekly at first, then as needed.
Set limits drivers can live with
See how Spartan Stack sets merchant, category, and daily limits per driver or truck, or talk to our team about the rules you run now.
