Why Friday turns into a chase
When card charges and receipts live in separate places, someone spends the end of the week pairing them before anything can go to the books. The export is only as good as the matching that happened before it. Fix the matching and the export gets easy.
Match first, export second
Spartan Stack matches receipt photos to card charges as they come in during the week. By export time, most lines already have a receipt, a driver, and a truck attached. What is left is a short list, not the whole week.
What each exported line carries
- Date, merchant, and amount from the card
- The driver and truck the charge belongs to
- Whether a receipt is matched
- Exception notes, where there are any
Bring the CSV into your books
The export is a plain CSV, so it goes into your accounting system through its normal import. Map the columns once and reuse that mapping each period. Your bookkeeper has no new system to learn.
Close with a short list
Before exporting, clear anything still unmatched or flagged. Text drivers in their thread about missing receipts early in the week, not Friday afternoon. When the list is empty, export and close.
Export matched spend, not loose ends
See how Spartan Stack turns matched card charges into a clean CSV export, or talk to our team about your close process.
